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Lumberyard: Transcript Mode

 

Lumberyard can process timestamped transcripts and add keywords to clips, Synchronized Clips or Multicam Clips. The resulting keywords are named after the speaker and the transcript for that range is place in the keyword’s Notes field.

 

Lumberyard is flexible enough to use most document formats, and supports most time formats within the document. The more time stamps, the shorter the keyword ranges will be, and the easier it will be to find content.

 

Lumberjack is fully Unicode based, and supports all languages for transcripts.

 

We recommend Take 1 Transcription for Lumberjack Ready transcriptions. Contact details in Transcript Document Formats fold.

 

  • Transcript Document Formats

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    Document Formats

    The transcript documents can be either .txt, .rtf, .rtfd, .doc, .docx, or a mixture of these. There are many providers of transcripts but many do not provide sufficient time stamps for Lumberjacks' needs. We have worked with  Take 1 Transcription for Lumberjack Ready transcriptions. They are aware of Lumberjack's needs. Contact  one of Take 1's production team to walk you through the process:

    Sarah Ranfone <sarah@take1.tv>

    Tully Satre <tully@take1.tv>

    Rebecca Simpson: rebecca@take1.tv

    or call on 855.958.2531 (US) or  0800 085 4418 (UK)

     

    Time Stamps

    Most “industry standard” timecode-stamped transcriptions can be used, including files with timecode or time stamps at the start of every paragraph or where the time stamps are mid-paragraph. The more time stamps in the transcript, the more accurate the keyword ranges will be.

     

    The media can have either SMPTE timecode or count up from zero. Lumberyard can recognize timecode or time stamps in various formats separated by “:” or “;” or “.” and optionally surrounded by square brackets []. For example: 01:23:45 or 01:23:45:21 or 1:23:45 or 1.23.45 or 1:23:45.420

     

    Speaker

    Lumberyard also looks for named speakers in uppercase text in the transcript. These can be separated on their own line or at the head of the transcript as either SPEAKER NAME:<space>transcript text... or SPEAKER NAME:<tab>transcript text... or SPEAKER NAME<tab>:<tab>transcript text...

     

  • Formatted Transcript Example

    Download this example as a Microsoft Word document.

     

     

    0:00:00

    Speaker 1: Transcripts start with a time stamp representing the start of the clip. Then there are typically time stamps at the start of every paragraph. Anything between the time stamps becomes a Keyword Range in Final Cut Pro X named after the speaker, and with the transcript in the keyword's Notes field.

     

    00:00:17

    SPEAKER 2:

    When a new person starts speaking they are often identified by all caps on their own line before the text of their transcript .

     

    00:00:35

    Speaker 1: But interview subjects can also be in-line followed by a colon and then a tab or space before their transcript. Either way is fine.

     

    [00:00:44]

    SPEAKER 2: There's also a lot of flexibility in how the time stamps are formatted. They can have square brackets around them, or not. The numbers can be separated by : or ; or . They can have one or two digit hours. They can be hours-minutes-seconds or hours-minutes-seconds-frames or hour-minutes-seconds-milliseconds. They can represent your clip's timecode or count up from zero.

     

    0.01.29 The time stamps can also be in the same line as the transcript, or even in the middle of a transcript. The more time stamps there are in the transcript the more accurate the keyword ranges will be. At least one every minute.

     

    [00:01:36;08]

    SPEAKER 1:

    Make sure that time stamps in the document progress. Lumberyard does a “dry-run” to check for out-of-order time stamps and will warn you if it finds problems.

     

    00.01.52 The transcript document should have the same name as the clip it was generated from, so you'll have one transcript document for each clip in your Final Cut Pro X event. The document can be saved as .txt, .rtf, .rtfd, .doc, or .docx. Organize the transcripts for the event into a folder that you select in Lumberyard.

     

    00:02:22.345

    Speaker 2: Lumberyard looks inside your folder and matches the transcript name to the clip name in the event. That way the processing of transcripts can be done as a batch instead of one at a time.

     

    [0:02:40]

    It's not necessary to have a time stamp at the end of the transcript. If there's no final time stamp, Lumberyard will use the end of the media file as the last time stamp.

     

     

  • Preparing to Add Transcripts in Final Cut Pro X

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    In Final Cut Pro X, import the media that has been transcribed.

     

    (Optional) Create Multicam Clips in Final Cut Pro X if you have used multiple cameras without matching Timecode or if you have double system sound (audio recorded separately from the video for better quality).

     

    IMPORTANT: Media must be fully imported before exporting XML. You can view the import progress in the Background Tasks window.

     

    Export XML from the Event to a convenient location (such as the Desktop).

     

    Tip: Final Cut Pro 10.3 supports drag-and-drop instead of exporting and importing XML. First, select the Lumberjack Metadata View from the popup menu in the Inspector. You can install the Metadata View from the Lumberyard Help menu.

    Then drag the Event and drop it on the Lumberyard icon in the Dock. (A progress bar in Final Cut Pro X shows the XML being generated.)

     

    IMPORTANT: Lumberyard will not process Projects or Compound Clips. Send Event XML only.

     

     

    VERY IMPORTANT: The transcript file name must match the Clip name in Final Cut Pro X.

    For example, f you have an interview clip called ‘mygreatinterview’ in FCP then the transcript inside the folder should be named ‘mygreatinterview.doc' or .txt et al. You can process multiple clips at once as long as the Clip name as displayed in Final Cut Pro X is the same as the transcript name (with different suffix) in the folder of transcripts.

     

     

    In Finder, organize the transcript documents into a single folder with each document named to match the clip as named inside Final Cut Pro X.

     

     

    Not every Clip needs to have a matching transcript. Lumberyard will process those transcript(s) that it finds with names matching the Clip name.

     

     

  • Processing Transcripts in Lumberyard

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    Sign in to your account by clicking the "lock" button.

     

    In the Lumberyard application, click the Import XML... button to import the XML exported from Final Cut Pro X for this Event.

     

    Tip: Final Cut Pro 10.3 supports drag-and-drop instead of exporting and importing XML. First, select the Lumberjack Metadata View from the popup menu in the Inspector. You can install the Metadata View from the Lumberyard Help menu.

    Then drag the Event and drop it on the Lumberyard icon in the Dock. (A progress bar in Final Cut Pro X shows the XML being generated.)

     

    Click the Choose Folder... button and open the folder containing the transcript documents. The transcript text found in the documents (along with their start and stop timecodes) is loaded in the table. Lumberyard splits the transcript into keyword ranges whenever there is a new timestamp and whenever a new paragraph begins, and it keeps track of the current named speaker.

     

    Note: A warning dialog is displayed if any of the clips are missing a matching transcript document.

     

    IMPORTANT: Lumberyard checks the timestamps in each transcript document to ensure that they progress in order, and it will display a warning dialog listing any out of order timestamps. These timestamps should be corrected in the transcript document and reloaded into Lumberyard.

     

     

    For details on Magic Keywords see the next section.

     

    Click the Send to Final Cut Pro X button to create a new, logged Event in Final Cut Pro X. (A new Event has to be created in Final Cut Pro X in the absence of any Update Event command, something available in Final Cut Pro 7.) Keywords are added to multicam clips and video clips.

     

    The keyword ranges are named after the speaker and have the text transcript for the range in the keyword’s Notes fields. The Notes text is searchable in Final Cut Pro X and can be displayed in the Timeline Index. Each named keyword is organized into a keyword collection placed in a folder called “Transcripts—Lumberjack”.

     

    Lumberyard can optionally create a string-out of selects for each named speaker. Each string-out is a compound clip with the clips in its timeline strung out in time order.

     

    In Final Cut Pro X the transcript shows in the Notes field.

     

  • Magic Keywords

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  • Searching Transcripts in Final Cut Pro X

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    To search the transcripts select the Transcripts Folder created by Lumberjack within your Event. Searching (Filter) in this folder will take you to the Keyword Range containing the search term in the Notes field.  If you search on the whole Event, the full clip will be selected for each search!


    IMPORTANT: Final Cut Pro X merges overlapping Keyword Ranges into one range, so if there is a Keyword Range the same as a Speaker name, there will, effectively, be only the one Keyword Range. We recommend adding no Keywords before sending the Event to Lumberyard for the addition of Transcripts.

     

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